Free contractor estimate template
Contractors win jobs by being clear about labour, materials and what is left out. This template puts each on its own line.
What it includes
- Labour and materials as separate lines
- Quantity and unit price on every line
- A clear total, including tax
- A notes box for scope, exclusions and timing
- Your company details at the top
How to use it
- Pick a style and download the PDF, Word or Excel file.
- Replace the sample details with your business and your client.
- Add a line for each piece of labour and material, with quantity and price.
- Check the total, save a PDF copy if you edited the Word or Excel file, and send it.
Common questions
How do I split labour and materials on an estimate?
Give each its own line: labour as hours times your rate, or a flat price for the task, and materials as quantity times unit price. Separate lines make it easy to explain a change later.
Should an estimate include a markup on materials?
Most contractors add a markup to cover sourcing, delivery and waste, and show the marked-up price rather than the supplier’s. The markup and margin calculator shows the price for any markup.
How long should an estimate be valid?
Material prices move, so many contractors state a validity period in the notes. Two to four weeks is common.
