Free estimate template for contractors and small businesses

A clear estimate wins the job and stops arguments about the price later. Download the template, swap in your details and send it.

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Free download

Estimate template

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PDFFillable, type and printWord (.docx)Edit text freelyExcel (.xlsx)Auto totals
Download on theApp Store

What it includes

  • Your business name, address and contact details
  • The client’s name and address
  • An estimate number and the issue date
  • Itemized lines with quantity, price and amount
  • Subtotal, tax and total, plus a notes box for terms

How to use it

  1. Pick a style and download the PDF, Word or Excel file.
  2. Replace the sample details with your business and your client.
  3. Add a line for each piece of labour and material, with quantity and price.
  4. Check the total, save a PDF copy if you edited the Word or Excel file, and send it.

Common questions

What should a job estimate include?

The scope of work in plain words, a line for each piece of labour and material with quantity and price, the total, how long the price is good for, and your contact details. Spell out what is not included.

Is an estimate legally binding?

Usually not, because it is a good-faith price rather than a contract. A fixed quote or a signed agreement is firmer. Rules differ by country and state, so check yours for larger jobs.

Can I use this template for free?

Yes. Download it, edit it and send it to clients as often as you like. If you would rather not edit a file, Invoice Mint builds the same estimate on your iPhone.